Support to your dailiy GDPR activities?
GDPR·NOW links daily routine GDPR task and GDPR processes into SharePoint
GDPR·NOW in a nutshell
GDPR is now a reality. The objective is now to stay compliant with a minimum amount of effort – but still sufficient in regards to the GDPR regulation.
The GDPR·NOW solution joins the two opposite forces – stay compliant with a minimum of effort. This is being done by a digital support to the burdensome working processes and disciplines in the regulation.
Fueling of the daily practical working task is extremely important. But that’s not all, with GDPR·NOW you will get a full modern collaboration platform with strong business insight. This means that the tool will be a real-time compliance dashboard which generates important management information (and documentation support in regards to compliance audits).
In turn, GDPR·NOW is a real time-saving solution and used correctly secure a high degree of compliance.
Key benefits with GDPR·NOW
Practical handling of data processing agreements, linking stakeholders to agreements and notes and actions in regards to data processing agreements
Registration of requests from persons in regards to their “new” rights (process support for the information request, request for deletion “right to be forgotten” etc.)
Process automation – let the system execute boring burdensome manual tasks
Registration of security breach and process execution
GDPR master data management – inventory of data objects, systems etc.
Central collection of consent and consent management
Task Management and controls
Documentation and workflows in regards to documentation
Business insight – use of PowerBI for reporting and advanced statistics
Does GDPR·NOW fit my organization?
The target group for GDPR·NOW is either a small organization which handles highly sensitive personal data, or a large/complex organization which have a GDPR process and documentation need.
GDPR·NOW fits in all industries, and can be customized to fulfill complex GDPR compliance processes and workflows.
GDPR·NOW is a pure SharePoint app which can be integrated into company-specific data very easily. A number of open standard interfaces exist, and you can use Microsoft Flow, web service (REST API) for integration
Process support – even that the regulation is the same your current IT-production landscape will vary from company to company. This means that you need to have a process tool where you can adjust processes to fit into your IT silos (which processes personal data) and your organization
Documentation is king – when it comes to compliance. SharePoint is mastering content and knowledge, and you will be able to combine processes with content. The result is real-time documentation
Tools for GDPR compliance is everywhere….
… and where are GDPR·NOW in this messy tool-world
GDPR tool hierarchy
GDPR·NOW is an operational tool. It can work as an independent tool, or it can be integrated to other platforms and/or compliance tools.
We see the tooling landscape as a triangle.
The top is defined by controlling tool packages, which is related to the core legislation, and perhaps a number of frameworks/templates (could be SOP’s, policies etc.). These tools are only being used by a small group of people in the organization. Perhaps only the DPO.
The second level is operational aspects and disciplines. This could be a digital support to cases where a data subject is contacting you with the request “ I want to be deleted from your systems”. This is also known as the “right to be forgotten” right which people has according to the EU-GDPR regulation.
Another important step in operational excellence is documentation, which is linked together to the operational disciplines.
The third level is technical tools. This could be discovery tools, scanning tools or tools which controls content.
The fourth level is existing platform or systems which is in use. Several vendors have already a portfolio of GDPR compliance tools. Most of them are tech. tools which are a natural extension of core systems. Examples could be Office 365 from Microsoft, where there are a number of GDPR tools attached to the use of Office 365.